We're Hiring! Administrative Coordinator

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Full-Time Temporary Position

We are seeking applications for a Administrative Coordinator. This position will be filled by a dynamic, self-motivated individual and team member who will play a critical role in overseeing the OBVS office, supporting the delivery of services, coordinating events, and liaising with key stakeholders. Reporting to the Executive Director, the ideal candidate will be a self-starter capable of handling and prioritizing multiple tasks while providing effective and efficient support in a nonprofit setting.                                               

Role Description

The successful candidate will have responsibility for:

  • Reception as the first point of contact for the public, clients and volunteers via phone, email and office
  • General administration including checking mail, bank deposits, supply ordering, and other secretarial services
  • Managing and maintaining paper and electronic filing systems
  • Maintenance and updates to database, team calendar and other shared networks
  • General oversight and implementation of administrative procedures
  • Administrative assistance for the coordination of volunteers and clients
  • Training and oversight of office volunteers
  • Office oversight, including ICT maintenance and general upkeep
  • Planning and coordination of administrative responsibilities for meetings, workshops and other events
  • Executive assistance to the executive director as required
  • Internal and external communications, including newsletters, e-blasts, social media accounts and website
  • Carry out other duties and responsibilities as assigned

Requirements and Qualifications

  • Minimum post-secondary education and/or equivalent experience (2+ years) in a combination of administration, office management, or business administration
  • Proven ability to communicate effectively through internal and external means, as well as, write on a professional level
  • Proficiency in Google Suite, Microsoft Office, MailChimp, website administration software and email clients
  • Social media experience (Facebook and Twitter)
  • Ability to perform using information and communication technology required
  • Excellent interpersonal skills, particularly related to dependability, motivation, responsibility and teamwork
  • Highly effective organizational skills, with important emphasis on attention to detail, multi-tasking and professionalism
  • Ability to work independently with minimal supervision while maintaining the administrative role within the team
  • Successful criminal record check for working with vulnerable populations
  • Experience working with a nonprofit and voluntary organization as an employee or volunteer preferred
  • Fully vaccinated against COVID-19 or medical/religious exception
  • Valid driver’s license and access to an insured vehicle required (mileage reimbursed)


This is a full-time, temporary position to start on or before October 15, 2022.

Remuneration: $25.00/hour

How to Apply

Applications, including cover letter and resumé, will be accepted by email to applications@oakbayvolunteers.org, with the subject: Administrative Coordinator Position. Open until successful applicants are found.